From first quote to paid invoice — without the hassle
GroenPlanning tracks every job from start to finish: quotes, scheduling, on-site work, and invoicing connected to your accounting software in one simple app. No inventory management, no complicated modules — just your work, organised.
From €46/month · no credit card required to start · accounting connection from day one
Not an invoicing tool with a calendar bolted on
Most tools for freelancers are invoicing software with scheduling as an add-on. GroenPlanning is built around the job itself — the invoice is simply the finishing touch.
Quotes nobody follows up
You send a quote and never hear back. No reminder, no follow-up, lost work.
Appointments that get forgotten
Customer not home, wasted trip. Without an automatic reminder, you pay for that with your own time.
Admin after every job
Photos, hours, and materials typed up manually in a separate invoicing tool — every evening again.
Every step of the job, in one place
From quote to next appointment — GroenPlanning guides the full lifecycle of a job.
Quotes on site
Create a quote on site, price per m² or per recurring visit, and add photos. The customer accepts with one click — no printer, no email back and forth.
Scheduling that grows with you
One calendar linked to addresses. Recurring jobs — mowing every two weeks, seasonal maintenance — you schedule once as a template.
On-site work, in black and white
Checklist per job type, before and after photos, and the customer's signature — all from your phone, even without good reception on site.
Invoicing that adapts to your customer
Once the job is done, the invoice is created automatically. Private customers — most garden customers — get a PDF invoice by email right away. Have a business customer with a VAT number? Then GroenPlanning sends the invoice to your accounting software, which handles Peppol, and automatically emails a readable copy to your contact — Peppol is for your customer's accounting, not instead of an invoice someone actually sees.
Reminders you don't have to send
Quote unanswered? Invoice unpaid? GroenPlanning automatically sends up to two reminders — whether the invoice was sent as a PDF or via your accounting software. A business customer with an outstanding invoice gets a reminder too.
Follow-up for recurring customers
GroenPlanning automatically proposes the next appointment to customers with a recurring contract — so your calendar fills itself.
Get started in four steps
Sign up
Business details and accounting connection in a few minutes.
Send your first quote
On site or from your desk, with photos.
Work through your schedule
Checklist, photos, and signature — done.
Let GroenPlanning handle the rest
Invoicing, reminders, and follow-up happen automatically.
Still have questions?
Do I still need a separate invoicing tool?
No. Once a job is finished, GroenPlanning automatically creates the right invoice: a PDF by email for private customers, or an e-invoice via your accounting software for business customers.
Does every invoice have to go via Peppol?
No. Peppol is only required between businesses (B2B). If you work — like most garden contractors — mainly for private customers, GroenPlanning simply sends a PDF invoice by email. Have a business customer with a VAT number? Then GroenPlanning connects to your accounting software, which handles the Peppol link.
Does this work on my phone?
Yes. GroenPlanning works directly in your browser, including on site. No app store, no installation — add it to your home screen and it works like an app.
Can I track inventory or materials?
Deliberately not. GroenPlanning is built for garden maintenance, where you work with time and materials rather than a stock list — that keeps the app fast and simple.
Ready to automate your admin?
Leave your details and we'll get in touch to set up your account — including accounting connection.